US Customer Service Plan

Legal Notice

This Customer Service Plan does not create contractual or legal rights, nor legally bind Brussels Airlines for actions taken in conformance with this plan. Brussels Airlines contractual rights and obligations are listed in the company’s conditions of carriage and applicable tariffs. These resources provide customers with additional information on the matters discussed herein, and should be carefully reviewed to ensure that customers fully understand their rights and our obligations.

Brussels Airlines is committed to providing each of its passengers with the highest level of customer service.  In accordance with DOT’s Enhancing Airline Passenger Protections rule, we will provide the following services to our customers on all of our scheduled and charter flights to and from the United States:

Notification of the Lowest Fares

When a customer inquires about a fare or makes a reservation by calling our reservation center, visiting our website, or speaking to a representative at one of our ticket counters, we will inform them that the lowest fare offered by us on a particular ticket may be available elsewhere if that is in fact the case.

Notification of Flight Delays, Cancellations, and Diversions [Effective Jan. 24, 2012]

We will notify ticketed passengers and the public if the status of a flight changes.  A change in the flight’s status is a cancellation, diversion, or a delay of more than 30 minutes.  We will notify passengers and the public of any flight status changes within 30 minutes of learning of the change.  If we become aware of additional changes to a flight’s status, we will notify passengers and the public within 30 minutes of learning of the additional change.  We will also provide flight status information to passengers in the flight’s boarding gate area at a U.S. airport, on our website, through our telephone reservation system, and also upon inquiry from any person.

To the extent that flight status displays or other informational displays at the U.S. airport where the flight has been delayed, cancelled, or diverted, are controlled by Brussels Airlines, we will use those displays to notify customers of the flight’s status change within 30 minutes of learning of the change.  If the display system is airport-controlled, we will provide airport authorities with the necessary information within 30 minutes of learning of the change.

On-Time Delivery of Baggage

Brussels Airlines will make every possible effort to ensure that your bags travel on the same flight as you. If your baggage does not arrive with you, you should file a missing baggage claim prior to leaving the airport, as this will help us locate your baggage and also allow us to explain the baggage recovery process to you.

Brussels Airlines will make every effort to return your baggage within 24 hours.  When your missing baggage is located we will return it to you at your local address.  If you have expenses because of such delays and are eligible to receive compensation under applicable treaties, we will compensate you for reasonable and necessary expenses as required by such treaties.

If you paid a fee to transport baggage and the baggage is subsequently lost, we will refund the fee you paid.

Allow Customers to Keep and/or Cancel Reservations for 24 Hours [Effective Jan. 24, 2012]

When you make a reservation with us for travel to or from the United States, we will either hold your reservation at the quoted fare without payment for 24 hours or allow you to cancel your reservation without penalty for 24 hours. If you have questions regarding these polices, please speak to a Customer Service Representative.

Prompt Ticket Refunds

We will do our best to process eligible refunds in the time frames listed below, although refunds cannot be processed until we receive all necessary information from the passenger and some tickets are not refundable.  In certain circumstances such as flight cancellations and oversale situations, Brussels Airlines will refund fees charged to a passenger for optional services that the passenger was unable to use.

For all eligible tickets purchased within the U.S. by a passenger using a credit card, Brussels Airlines will provide refunds within 7 business days of its receipt of all required refund information from the passenger.  (It may take credit card refunds multiple billing cycles to appear on your credit card statement.  Please contact your credit card company to ensure the refund was properly processed.)  Tickets purchased with a check or cash will be refunded within 20 business days of our receipt of all required information from the passenger.

Refunds for electronic tickets can be obtained by contacting our Reservations department:

Brussels Airlines
1640 Hempstead Turnpike | East Meadow New York 11554 | US
phone: 866-308-2230 | fax: 516-296-9781

or through our website  

 Requests for refunds of tickets purchased from a travel agency shall be referred back to such agency for processing.

 In some situations (e.g. lost ticket refunds, adjustment refunds, and refunds for tickets purchased outside the United States), refund requests cannot be accommodated within the time frames listed above.

Proper Accommodation of Customers with Disabilities and Special Needs

On covered flights, we will comply with all requirements of the DOT disability rules contained in Part 382.  Interested customers can obtain a copy of Part 382 from the DOT by any of the following means:

  • For calls made from within the United States, by telephone via the Toll-Free Hotline for Air Travelers with Disabilities at 1 (800) 778–4838 (voice) or 1 (800) 455–9880 (TTY).
  • By telephone to the Aviation Consumer Protection Division at 1 (202) 366–2220 (voice) or 1 (202) 366–0511 (TTY).
  • By mail to:

Air Consumer Protection Division, C–75,
U.S. Department of Transportation,  
1200 New Jersey Ave., SE., West Building,
Room W96–432,
Washington, DC 20590


Proper Accommodation of Customers’ Needs During Extraordinary Delays

When a  Brussels Airlines  flight experiences a lengthy tarmac delay, our “Contingency Plan for Lengthy Tarmac Delays” will be activated to ensure our customers’ needs are met during the delay.

You can view our Contingency Plan for Lengthy Tarmac Delays at:


If a flight is overbooked and more passengers with confirmed reservations are present at the gate for departure than can fit on the aircraft, our representatives will request volunteers to give up their seat.  Volunteers will be compensated and booked on an upcoming flight.  If enough passengers do not volunteer, we will be forced to deny boarding involuntarily in accordance with our boarding priority rules.  We will treat passengers who are involuntarily “bumped” with fairness and consistency.  In most cases, passengers who are involuntarily denied boarding on covered flights are entitled to compensation under U.S. law.  If you have questions or would like additional information on our overbooking policies and the compensation due to passengers who are involuntarily denied boarding, please review our Conditions of Carriage or speak to one of our Representatives.

Disclosure of Travel Policies that may Affect Our Customers’ Travel

Information on Brussels Airlines cancellation policies, aircraft seating configuration, and lavatory availability is available on our website or via our representatives at the airport.  This information is also available by contacting a member of Brussels Airlines telephone reservation staff in the United States at 866-308-2230.

Notification of Itinerary Changes

We will do our best to notify you as quickly as possible of any changes in your travel itinerary.  If you have a question about an upcoming flight, please call us in the United States at 866-308-2230.

Responsiveness to Customers’ Complaints

If a passenger has an unsatisfactory experience on one of our flights or with one of our employees, they may file a complaint with our Customer Relations Department.  Every customer complaint will be read by a member of our staff and acknowledged in writing within 30 days of the complaint’s receipt.  If our initial acknowledgement does not fully address the concerns raised by the customer, we will send a substantive written response to the customer within 60 days.

Customer Relations can be reached immediately by clicking on the following link:

Or by writing through the U.S. Mail, and should be sent to:

Brussels Airlines
Customer Relation Department
Brussels Airport – Airport Building 26box 1a.4
B 1831 Diegem
by phone: +32 2 723 85 70 (from 10.00 am - 12.00 pm & 02.00 pm - 04.00 pm  CET time)

We have also developed and staffed a position solely responsible for monitoring flight delays, cancellations, and lengthy tarmac delays and determining how these events impact our passengers on an individual basis.

Mitigation of Inconveniences that Result from Flight Cancellations and Diversions

When one of our flights is cancelled and you miss a connection, Brussels Airlines offer various services to mitigate any inconvenience you may experience.

In the event of a cancellation or significant delay, we will do our best to reroute you on our next flight with available seats. If one of our flights is forced to divert, we will try to inform you before departure if a diversion is possible and if the decision to divert is made after takeoff, a member of the Brussels Airlines flight crew will inform you.  If your diverted flight is diverted and then cancelled, we will try to reroute you on another flight as soon as possible.

DOT's Aviation Consumer Protection Division Contact Information

DOT's Aviation Consumer Protection Division, C-75
U.S. Department of Transportation
1200 New Jersey Ave, S.E.
Washington, D.C. 20590